Escrow Checklist: What Buyers and Sellers Need to Bring

Escrow requires specific documents and information from both buyers and sellers. Having everything ready early prevents delays and ensures a smooth closing. Here's what Team Goeglein at Fidelity National Title needs from each party.

Buyer Checklist: Statement of Information. Earnest money via check payable to Fidelity National Title Company. If the buyer is a corporation, submit Articles of Incorporation, bylaws, and a corporate resolution authorizing the purchase. If a partnership, submit a copy of the partnership agreement and recorded statement/certificate of partnership. If a trust entity, submit a copy of the trust agreement or signed certification of trust. If the buyer plans to go out of the country and needs a Power of Attorney, notify your escrow officer immediately.

Buyer Checklist (continued): Vesting information — how you want to take title on the property. Contact information for your homeowner's insurance carrier. Home warranty information (if applicable). Contact information for your lender/mortgage broker. Review the preliminary title report and understand the importance of the Homeowner's Title Policy. Work with your lender for loan approval. Ensure names are correctly spelled on loan documents (they will appear on your deed). Sign at the escrow company no less than three business days after the Closing Disclosure is received. If funds are required to close, a cashier's check or wire transfer is required 24 hours prior to closing. Have a valid photo ID available at signing: Driver's License, State ID, or Passport.

Seller Checklist: Statement of Information. Existing loan information. Entity documentation if applicable (corporation, partnership, or trust — same requirements as buyers). If the seller plans to go out of the country, notify your escrow officer about Power of Attorney needs. Advise if the seller is a non-US resident, as additional disclosures may be required. HOA information (if applicable). Review the Preliminary Title Report and ensure names are spelled correctly. Expect to receive the seller's Closing Disclosure prior to the buyer's signing.

Seller Checklist (continued): All individuals named on the Grant Deed must be present at signing — if this presents a conflict, notify your escrow officer. If sales proceeds will be wired to a bank account, provide the institution name, routing number, and account number. If transmitting wire information via email, ensure the email is ENCRYPTED. Critical wire fraud warning: prior to wiring any funds, contact the intended recipient via a verified telephone number and confirm wiring information is accurate. Do not rely on telephone numbers or website addresses provided within an unverified email. ALWAYS CALL BEFORE YOU WIRE.

Team Goeglein at Fidelity National Title manages the escrow checklist process on every transaction across the South Bay and Westside LA, ensuring all documents are gathered early and all parties are protected against wire fraud.